Privacy Policy
Last updated: January 28, 2026
Our Commitment to Your Privacy
At Verifaxi, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our accounting services. We are committed to protecting your personal data and maintaining transparency about our data practices.
By using our website and services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
Information We Collect
Personal Information You Provide
We collect information that you voluntarily provide to us, including:
- Name and contact information (email address, phone number)
- Business information (company name, business type, revenue details)
- Payment and billing information when you engage our services
- Communications you send to us through contact forms or email
- Information you provide during consultations or service delivery
Information Automatically Collected
When you visit our website, we automatically collect certain information, including:
- IP address and browser type
- Operating system and device information
- Pages visited and time spent on our site
- Referring website addresses
- Cookies and similar tracking technologies (see our Cookie Policy for details)
Financial and Business Data
When you engage our accounting services, we may collect:
- Transaction records from your e-commerce platforms
- Sales data and revenue information
- Payment processor records and bank account information
- Tax identification numbers and business registration details
- Financial statements and accounting records
How We Use Your Information
We use the information we collect for the following purposes:
Service Delivery
To provide, maintain, and improve our accounting services, including transaction reconciliation, financial reporting, sales tax tracking, and other services you request from us.
Communication
To respond to your inquiries, send service-related notifications, provide customer support, and communicate about changes to our services or policies.
Business Operations
To process payments, maintain accurate business records, comply with legal obligations, and protect against fraud and unauthorized transactions.
Website Improvement
To analyze website usage, understand user preferences, improve our website functionality, and develop new features and services.
Marketing Communications
With your consent, to send you information about our services, industry insights, and promotional materials. You can opt out of marketing communications at any time.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Contractual necessity: Processing is necessary to perform our services under our agreement with you
- Consent: You have given clear consent for us to process your personal data for specific purposes
- Legitimate interests: Processing is necessary for our legitimate business interests, such as improving our services
- Legal obligations: Processing is necessary to comply with legal and regulatory requirements
How We Share Your Information
We do not sell your personal information. We may share your information in the following circumstances:
- Service Providers: With trusted third-party vendors who assist us in operating our website and providing services (payment processors, hosting providers, analytics services)
- Business Transfers: In connection with a merger, acquisition, or sale of assets, where your data may be transferred to the acquiring entity
- Legal Requirements: When required by law, court order, or government regulation, or to protect our rights and safety
- With Your Consent: When you explicitly authorize us to share your information with third parties
How We Protect Your Data
We implement appropriate technical and organizational security measures to protect your personal information:
- Encryption of data in transit and at rest using industry-standard protocols
- Secure server infrastructure with regular security updates and monitoring
- Access controls limiting data access to authorized personnel only
- Regular security audits and vulnerability assessments
- Employee training on data protection and confidentiality
- Incident response procedures for potential data breaches
While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but continuously work to enhance our security measures.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention periods vary depending on the type of data:
- Client data: Maintained for the duration of our service relationship and for seven years thereafter to comply with accounting and tax regulations
- Marketing data: Retained until you withdraw consent or request deletion
- Website analytics: Typically retained for 14 to 26 months
- Communication records: Kept for three years for customer service and dispute resolution purposes
Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal data:
- Right to access: Request copies of your personal data we hold
- Right to rectification: Request correction of inaccurate or incomplete data
- Right to erasure: Request deletion of your personal data under certain circumstances
- Right to restrict processing: Request limitation of how we process your data
- Right to data portability: Receive your data in a structured, commonly used format
- Right to object: Object to processing of your data for certain purposes
- Right to withdraw consent: Withdraw consent for data processing at any time
To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features
- Disable cookies through your browser settings (see our Cookie Policy for more details)
- Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly in accordance with applicable data protection laws.
Third-Party Services and Links
Our website may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.
We may use third-party service providers to help us operate our business and website or administer activities on our behalf. These third parties have access to your personal information only to perform specific tasks on our behalf and are obligated not to disclose or use it for any other purpose.
International Data Transfers
Your information may be transferred to and maintained on servers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and adequacy decisions where applicable.
Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us: